POSITION DESCRIPTION

POSITION TITLE:Human Resources Assistant              

DEPARTMENT: Human Resources

ESSENTIAL FUNCTIONS AND BASIC DUTIES

1.       Assumes responsibility for effectively recording, maintaining, and reporting human resource information.

a.            Oversees the human resource database. Ensures that system records are accurately recorded and cross-checked.

b.            Enters new hire information in the human resource system database.

c.            Tracks and resolves problems and checks system operations as scheduled.

d.            Ensures that human resource files and records are maintained in accordance with Company policies and procedures.

e.            Completes monthly and year-end reports regarding terminations, transfers, and new hires.

f.             Ensures that reporting functions are up-to-date and in compliance with federal regulations.

g.            Prepares recruitment lists and job postings.

i.        Completes miscellaneous research, reports, and memos as requested.

2.            Assumes responsibility for the accurate and timely performance of payroll functions.

a.            Computes and records payroll data as scheduled.

b.            Maintains payroll records in compliance with state and federal regulations.

c.            Tracks and resolves payroll errors. Completes payroll adjustments and corrections as necessary.

d.            Ensures that payroll functions are performed in accordance with established policies and procedures.

3.            Assumes responsibility for establishing and maintaining professional working relations with applicants, visitors, callers, and business professionals.

a.            Receives and screens visitors and telephone calls.

b.            Receives and tracks employment applications.

c.            Assists with questions and problems courteously and promptly.

4.       Assumes responsibility for related duties as required or assigned.

a.            Ensures that work area is clean, secure, and well maintained.

b.            Types memos and letters as requested.

c.            Stays well informed regarding human resource developments.

d.            Performs miscellaneous clerical functions and special projects as assigned.

PERFORMANCE MEASUREMENTS

1.            The human resource information system functions smoothly. Personnel data and statistics are efficiently recorded, stored, and retrieved as appropriate.

2.            Reporting functions are completed accurately and timely, and in accordance with established policies.

3.            Payroll functions are completed in accordance with established policies and procedures. Errors or discrepancies are promptly discovered and resolved.

4.            Effective working relations exist with Company personnel. New employees are well trained and assisted. Management is appropriately informed.

5.            The Company’s professional reputation is maintained.

2-3 Years

Well organized.

Accurate and attentive to detail.

Good communications and public relations abilities.

Strong typing and computer application skills.

Ability to assist and support others.

Able to operate telephone, PC, copier, and other basic business machines.