Responsibilities

Administer and Monitor the Financial System

•  Assist with the preparation of the balance sheet, budgets, income and monthly financial statement along with quarterly reports and reports variance.
• Establish and maintain cash controls, supplier accounts and process supplier’s invoice.
• Prepare and reconcile bank statement, monitor cash reserves and investments, maintain the purchase order system and ensure data is entered into the system.
• Maintain the Computerized accounting system, files and records.
• Assist in conduct of annual internal and external audit.
• Implement financial policies and procedure, establish, maintain the reconcile the general ledger and issue cheques for all accounts due.
• Ensure security for all credit cards and verify charges while transaction are properly records and entered into the computerized accounting system.

Maintain the Accounts Payable and Receivable Systems

• Ensure the safeguarding of all funds; reconcile the accounts payable and receivable and weekly deposits.
•  Prepare journal summaries, compile source document and issue receipts

Administer Employee Files and Records for Accurate Payment of Benefit and Allowance

• Document new employee’s files and establish it in the computerized accounting system
• Administer benefit entitlement, verify and reports on benefits payment
• Calculate and action deduction and submit remittances
• Prepare separation documents for terminated employees

Administer the Bi-Weekly Payroll for Accurate and Timely Payment

• Set up employee files, verify and code timesheets and hours worked.
• Calculate employee salaries, deduction and contribution and enter payroll information into the computerized accounting system.
• Calculate source and miscellaneous and process pay cheques.
•  Prepare, review and file payroll summaries, journal and reports and issue records of Employment.

·         Provide Efficient and Effective Office Management

• Order office supplies and manage the filing, storage and securities of documents.
• Respond to inquiries and manage the repaired and maintenance of computer and office equipment.
• Maintain insurance coverage, booking register and issue permits and license.

To perform any other task assigned by Mgr Finance / CEO

Knowledge, Skill and Abilities

• The incumbent must have the Knowledge of following areas.

Computerized Accounting Programs and A/c payable and receivable

•  Preparation of financial statement, reports and payroll system and reporting.

The incumbent must demonstrate the following Skill.

• Strong Supervisory, Team Building, Accounting and Bookkeeping Skills.
• Strong Time management, Problem solving and Negotiation Skill.
• Strong Public Relation and Communication skill.

The incumbent must also demonstrate the following personal Attributes.

• Maintain Standards of Conducts.
• Be Honest and Trustworthy.
• Be Respectful and Flexible.
• Demonstrate Sound Work Ethics.
• Be consistent and fair.